A luxury spa group with locations in the New York City area. Offering top-tier wellness treatments in a luxurious setting, Spencer’s focuses on delivering exceptional guest experiences, unmatched customer service, and a brand ethos synonymous with relaxation and design.
Position Overview:
Executive Assistant to CEO/Founder & VP of Operations
Position Summary:
They are seeking a highly organized and proactive Executive Assistant to provide top-level administrative support to the CEO/Founder and VP of Operations. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will act as a strategic partner, helping to enhance efficiency and effectiveness across executive operations.
Key Responsibilities:
Executive Support:
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Handle confidential correspondence, reports, and documents with discretion and professionalism.
- Prepare meeting agendas and distribute follow-up action items.
- Serve as a liaison between executives and internal/external stakeholders.
Operations & Project Management:
- Assist with strategic initiatives, tracking project progress, and deadlines.
- Support cross-functional coordination between departments and spa locations.
- Prepare reports and executive summaries for operational performance and key business activities.
- Manage headquarters office inventory, such as supplies and provisions.
- Assist in organizing company-wide events, leadership meetings, and off-site retreats.
Administrative & Travel Management:
- Arrange and manage travel itineraries, accommodations, and expense reports.
- Handle vendor relationships, office supplies, and administrative functions as needed.
- Support HR-related tasks such as onboarding team members or managing key documentation.
Communication & Relationship Management:
- Draft and edit high-level correspondence, memos, and internal communications.
- Represent the executives professionally in emails, meetings, and public interactions.
- Build and maintain relationships with key stakeholders, vendors, and business partners.
Qualifications:
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Strong organizational and multitasking skills with impeccable attention to detail.
- Excellent written and verbal communication skills.
- High level of professionalism, confidentiality, and discretion.
- Proficiency in Google Workspace and project management tools, such as Asana.
- Ability to work independently, anticipate needs, and take initiative.
- Experience in a fast-paced, growing business environment is preferred.
Why Join Them?
This is an opportunity to work closely with high-level executives and play a critical role in shaping the efficiency and success of the company's leadership team and scaling business. If you thrive in a dynamic environment and enjoy driving impact through executive support, we’d love to hear from you!
